DETAILED JOB DESCRIPTION:

The Controller will oversee all functions within the accounting department and is responsible for coordinating and directing the accounting staff as well as providing sales and expense analyses for all departments. The Controller will compile the accounting data to prepare accurate monthly financial statements for review by Ownership Group, CFO and General Manager for submittal to the manufacturer. The Controller is also responsible to implement internal controls in all departments of the business including Accounting, Sales, Service etc.

RESPONSIBILITIES:

The Controller reports to the Chief Financial Officer and the Ownership Group as well as the Executive General Manager (day-to-day issues) and will work closely with Management and other departments to promote efficient and effective practices within the dealerships and related businesses. As well as:

Supervise, assign tasks and review the work of the accounting staff including accounts payable, accounts receivable, cashiers, payroll etc.
Ensure bank deposits (including ACH) are made and recorded daily
Ensure that all account reconciliations are completed on a monthly basis including floor plan, bank, finance reserves, parts, accounts payable etc
Supervise and complete monthly closings of the books
Post monthly standard entries in a timely manner
Prepare complete financial statements for review by ownership, CFO and management and submittal to the manufacture and within established timeframes.
Understand, Interpret and analyze financial statements.
Keep the Ownership, CFO and General Manager informed on the trends and cash needs of the business.
Develop and maintain an effective cash management system.
Manage the day to day accounting operations to ensure that all transactions are recorded in compliance with the dealership accounting processes and policies for each franchise.
Ensure that DMV title work is processed accurately & timely
Ensure that vehicle inventory is stocked in daily as received
Ensure that vehicle sales, service, parts & body shop sales are processed daily & posted to accounting
Review outstanding repair orders (WIP) to verify they are being closed on a timely basis. Service department repair orders should not be open for more than 3 working days. Body shop tickets will require inquiry to determine status of the job
Review open parts tickets to verify they are being closed on a timely basis. Parts tickets should not be open more than 2 days
Ensure that a physical parts inventory is performed annually or semi-annually as necessary
Each month have sales managers take physical inventory of vehicles and reconcile to general ledger.
Ensure that monthly accounts receivable statements are mailed on a timely basis each month (includes inter-company) and timely collection of outstanding accounts
Ensure WIP is reconciled
Manage and safeguard assets and ensure that internal controls are in place.
Respond to request for information and assistance in a timely manner.
Work with Ownership, CFO and General Manager to improve revenue or reduce expense in order to meet or exceed budget and grow the business.
Provide information and reports for the preparation of annual tax returns and interact with CPA firm personnel to answer questions and make necessary adjustments
Work with 401(K) auditors annually to comply with ERISA and IRS requirements including the preparation of reports for the auditors.
Requirements

Bachelor's Degree with accounting focus preferred
Working knowledge of GAAP
CPA preferred, not necessary
Minimum 4 years automotive dealership accounting experience as a controller or assistant controller
Extensive knowledge of CDK DMS system preferred
Extensive knowledge of manufacturer, bank, and floorplan reconciliations
Extensive knowledge of accounting schedules/controlled accounts/general ledger
Extensive knowledge, and proficiency, in the use of Microsoft Excel and Word
Working knowledge of dealership financial statements
Working knowledge of dealership accounting month-end close
Working knowledge of state sales, use and tire tax filings
Working knowledge of most accounting office positions
Working knowledge of all payroll administration and payroll preparation
Supervisory experience
Strong work ethic/attendance accountability
Strong process improvement involvement (problem/resolution)
Ability to explain technical financial information in an understandable manner
Excellent communication skills

Automobile Dealership Controller Position

Excellent opportunity to join a Long-standing, successful, family-owned multi-franchise (Domestic and Import) automobile dealership group conveniently located in South Western Pennsylvania. We are seeking an experienced and motivated accounting professional to assume the role of Controller.

You will have time to work with current Controller as he is retiring after more than 30 years with the company. Competitive compensation package, full benefits, 401k are just a few of the positive attributes of this position. Opportunities for additional responsibilities and advancement.

Our Controller will be in-charge of managing an accounting staff of 6 to 8 experienced individuals, monthly closing of books and reconciliation of accounts, monthly financial statement preparation and submissions, coordination of payroll, accounts receivable/payable, sales tax filings as well as financial reporting to ownership and oversight over some elements of health benefits and human resources. See full job description for more detailed list of responsibilities.

Automobile dealership experience as assistant controller or controller is required. Experience with CDK DMS system (preferred), Excel, Word are also required. A working knowledge of Generally Accepted Accounting Principals and financial statement preparation is a must.

The ability to work exceedingly well with other management and ownership is essential to the long term goals we will share.

Please include salary requirements / history with response.