Full Job Description
Job Title: Sanitation Manager
Summary
This is a leadership position responsible for the strategic planning, management and direction of the Cleaning and Sanitation functions.
1. Essential Duties and Responsibilities:
Assumes overall responsibility of Sanitation Department operations. Empowers Sanitation personnel to take job-appropriate ownership of activities related to: Employee safety, quality, food safety, equipment and environmental cleaning program, GMPs, department costs (labor, materials, utilities, and other resources), employee relations, training, and task scheduling/planning. This includes:
1.1. Establish the company's policies and procedures regarding Sanitation for Food Safety and regulatory compliance.
1.2. Coordinate and align strategies for Cleaning and Sanitation with operations management in the pursuit of common company goals and objectives.
1.3. Assign and develop qualified personnel to the manage and perform the different functions within the Sanitation Department.
1.4. Perform all activities related to Sanitation Department personnel: hiring, training, evaluating performance, promoting and implementing disciplinary action.
1.5. Coordinate with other departments for continuous improvement projects.
1.6. Ensure that all Sanitation Personnel adhere to personal safety rule and guidelines to ensure their well being and that of others.
2. Food Safety Duties
2.1. Actively participate in internal Food Safety Inspections and lead the Sanitation-related corrective actions through completion and documentation.
2.2. Write, implement and document Standard Operating Procedures for the Sanitation Department
2.3. Ensure that Sanitation Personnel are trained in specific Sanitation competencies. Empowers Sanitation Department to adhere to Good Manufacturing Practices.
2.4. Empowers Sanitation personnel to regularly audit documentation, cleaning inspections, etc., and coaches the team when deviations occur.
2.5. Develops standards as necessary to improve employee safety, quality, food safety / GMPs, cost, and process control. Empowers team to regularly ensure department activities are in compliance with standards. Takes ownership of department deficiencies and implements countermeasures with the appropriate sense of urgency. Communicates deficiencies and countermeasures, as necessary, to The Director of Operations.
2.6. Coordinates Sanitation Department activities as they are related to customer complaints. Empowers team members to implement countermeasures on the plant floor that promote and effect a reduction in consumer complaints.
2.7. Implements corrective action during accelerated Environmental Surveillance situations and coordinates cleaning with the FSQA Manager.
2.8. Proactively manages the Master Sanitation Schedule, including following up with Maintenance, Engineering, Quality Assurance and/or Warehouse to ensure that the facility is audit ready every day.
2.9. Completes maintenance work orders when necessary and empowers team members to create work orders as needed. Prioritizes repairs and equipment disassembly and assembly when needed for effective cleaning and sanitation. Empowers team to follow up with Maintenance when support is needed. Maintains regular communication with the Engineering and Maintenance Departments to resolve ongoing equipment issues.
2.10. Manages the waste and recycle programs and assists QA and warehouse personnel in the disposition of food waste for animal feed, recycling (corrugated, paper, plastic, used frying oil) or for trash. Seeks opportunities to maximize reimbursement revenue to the company.
2.11. Manages the waste recycle and donation programs (e.g., for food waste, plastic, metal, etc.) in accordance with company beliefs. Seeks opportunities to maximize reimbursement revenue to company.
2.12. Ensures that the Sanitation Department employees are well equipped with PPE and all tools, equipment, chemicals and cleaning instruments to perform their duties effectively, efficiently and safely.
3. Supervisory Responsibilities
3.1. This position requires the ability to manage personnel, communicate and to motivate the personnel in the achievement of company goals and objectives. This position requires a dynamic, creative, analytic, and organized person.
3.2. Empowers team members to own Safety in their work area. Understands the safe cleaning procedures of each piece of equipment and empowers team members to work in compliance with these standards.
3.3. Prepares work schedules in coordination with the Maintenance and QA departments to allow for Preventive maintenance to occur, for sanitation schedule to be completed and for QA to perform pre-op inspections.
3.4. Follows guidelines in Employee Handbook regarding progressive disciplinary process. Trains and empowers team to coach and discipline team members according to Employee Handbook policies.
3.5. Empowers Sanitation personnel to regularly audit documentation, cleaning inspections, etc., and coaches the team when deviations occur.
3.6. Is approachable and available to listen to employee suggestions and complaints. Constructively and expeditiously confronts and resolves employee conflicts. Maintains a positive work environment.
4. Administrative Responsibilities
4.1. Assumes overall accountability for the Sanitation budget. Regularly communicates department performance against budget with the Sanitation Department. Empowers team members to implement countermeasures on the plant floor that negatively impact budget.
4.2. Prepares Reports regarding Sanitation Department performance against establish Goals and KPI's such as pre-op inspection scores, on time start-up, food safety internal inspection completion of corrective actions, wastewater fees, Department's personnel safety record and management of departmental costs.
4.3. Manages how Sanitation labor and other resources are allocated to support Laboratory Maintenance, and Warehouse operations. Supports a forward-looking planning approach while also optimizing resources and maintaining safety and quality.
4.4. Develops controls and procedures to ensure smooth flow of information and communication. Organizes cross-functional meetings between departments as needed.
4.5. Takes overall ownership of managing department-appropriate accounts (chemical, janitorial/sanitation supplies, etc.). Regularly seeks ways to reduce costs associated with these accounts and empowers plant personnel to identify cost reductions as well.
5. Qualifications
5.1. To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. A wide knowledge of Quality and Food Safety Systems, especially in food manufacturing. Knowledge of the quality control system. The requirements listed below are representative of the knowledge, skill and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
5.2. Excellent Verbal and written communication skills.
5.3. Intermediate to advanced skills in the following software applications:
Word, Excel, PowerPoint and ERP systems.
5.4. Seeks continuous learning opportunities. Attends educational classes and seminars for technical and leadership development.
5.5. Ability to read and comprehend complex instructions, short correspondence and memos. Ability to write full and detailed procedures and manuals. Ability to effectively present information in one-on-one and small group situations to customers, clients and other employees of the organization. Bilingual English and Spanish a Plus.
5.6. High mathematical skills including the solution of complex problems, statistics, algebra, equation solving.
5.7. Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists. Ability to interpret a variety of instructions furnished in written, oral, and diagram or schedule form.
6. Education and/or Experience
6.1. College Degree in Food Science or related field, and five years related experience in a similar position.
6.2. High School Diploma and 10 years of experience in lieu of a college degree will be accepted.
6.3. Lean Manufacturing - Understand the Principles of Lean Manufacturing and be able to suggest and use tools for improvement, Kaizen, Sep, standard work, Visual Management and 5's. Ability to lead teams in Lean Manufacturing Projects.
7. Physical Demands
7.1. The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of the job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
7.2. While performing the duties of this job, the employee is regularly required to stand; walk; sit; use hands to finger, handle, or feel; reach with hands and arms; climb or balance; stoop, kneel, crouch, or crawl; talk or hear; taste or smell. The employee must regularly lift and/or move up to fifty (50) pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and ability to adjust focus.
Summary
This is a leadership position responsible for the strategic planning, management and direction of the Cleaning and Sanitation functions.
1. Essential Duties and Responsibilities:
Assumes overall responsibility of Sanitation Department operations. Empowers Sanitation personnel to take job-appropriate ownership of activities related to: Employee safety, quality, food safety, equipment and environmental cleaning program, GMPs, department costs (labor, materials, utilities, and other resources), employee relations, training, and task scheduling/planning. This includes:
1.1. Establish the company's policies and procedures regarding Sanitation for Food Safety and regulatory compliance.
1.2. Coordinate and align strategies for Cleaning and Sanitation with operations management in the pursuit of common company goals and objectives.
1.3. Assign and develop qualified personnel to the manage and perform the different functions within the Sanitation Department.
1.4. Perform all activities related to Sanitation Department personnel: hiring, training, evaluating performance, promoting and implementing disciplinary action.
1.5. Coordinate with other departments for continuous improvement projects.
1.6. Ensure that all Sanitation Personnel adhere to personal safety rule and guidelines to ensure their well being and that of others.
2. Food Safety Duties
2.1. Actively participate in internal Food Safety Inspections and lead the Sanitation-related corrective actions through completion and documentation.
2.2. Write, implement and document Standard Operating Procedures for the Sanitation Department
2.3. Ensure that Sanitation Personnel are trained in specific Sanitation competencies. Empowers Sanitation Department to adhere to Good Manufacturing Practices.
2.4. Empowers Sanitation personnel to regularly audit documentation, cleaning inspections, etc., and coaches the team when deviations occur.
2.5. Develops standards as necessary to improve employee safety, quality, food safety / GMPs, cost, and process control. Empowers team to regularly ensure department activities are in compliance with standards. Takes ownership of department deficiencies and implements countermeasures with the appropriate sense of urgency. Communicates deficiencies and countermeasures, as necessary, to The Director of Operations.
2.6. Coordinates Sanitation Department activities as they are related to customer complaints. Empowers team members to implement countermeasures on the plant floor that promote and effect a reduction in consumer complaints.
2.7. Implements corrective action during accelerated Environmental Surveillance situations and coordinates cleaning with the FSQA Manager.
2.8. Proactively manages the Master Sanitation Schedule, including following up with Maintenance, Engineering, Quality Assurance and/or Warehouse to ensure that the facility is audit ready every day.
2.9. Completes maintenance work orders when necessary and empowers team members to create work orders as needed. Prioritizes repairs and equipment disassembly and assembly when needed for effective cleaning and sanitation. Empowers team to follow up with Maintenance when support is needed. Maintains regular communication with the Engineering and Maintenance Departments to resolve ongoing equipment issues.
2.10. Manages the waste and recycle programs and assists QA and warehouse personnel in the disposition of food waste for animal feed, recycling (corrugated, paper, plastic, used frying oil) or for trash. Seeks opportunities to maximize reimbursement revenue to the company.
2.11. Manages the waste recycle and donation programs (e.g., for food waste, plastic, metal, etc.) in accordance with company beliefs. Seeks opportunities to maximize reimbursement revenue to company.
2.12. Ensures that the Sanitation Department employees are well equipped with PPE and all tools, equipment, chemicals and cleaning instruments to perform their duties effectively, efficiently and safely.
3. Supervisory Responsibilities
3.1. This position requires the ability to manage personnel, communicate and to motivate the personnel in the achievement of company goals and objectives. This position requires a dynamic, creative, analytic, and organized person.
3.2. Empowers team members to own Safety in their work area. Understands the safe cleaning procedures of each piece of equipment and empowers team members to work in compliance with these standards.
3.3. Prepares work schedules in coordination with the Maintenance and QA departments to allow for Preventive maintenance to occur, for sanitation schedule to be completed and for QA to perform pre-op inspections.
3.4. Follows guidelines in Employee Handbook regarding progressive disciplinary process. Trains and empowers team to coach and discipline team members according to Employee Handbook policies.
3.5. Empowers Sanitation personnel to regularly audit documentation, cleaning inspections, etc., and coaches the team when deviations occur.
3.6. Is approachable and available to listen to employee suggestions and complaints. Constructively and expeditiously confronts and resolves employee conflicts. Maintains a positive work environment.
4. Administrative Responsibilities
4.1. Assumes overall accountability for the Sanitation budget. Regularly communicates department performance against budget with the Sanitation Department. Empowers team members to implement countermeasures on the plant floor that negatively impact budget.
4.2. Prepares Reports regarding Sanitation Department performance against establish Goals and KPI's such as pre-op inspection scores, on time start-up, food safety internal inspection completion of corrective actions, wastewater fees, Department's personnel safety record and management of departmental costs.
4.3. Manages how Sanitation labor and other resources are allocated to support Laboratory Maintenance, and Warehouse operations. Supports a forward-looking planning approach while also optimizing resources and maintaining safety and quality.
4.4. Develops controls and procedures to ensure smooth flow of information and communication. Organizes cross-functional meetings between departments as needed.
4.5. Takes overall ownership of managing department-appropriate accounts (chemical, janitorial/sanitation supplies, etc.). Regularly seeks ways to reduce costs associated with these accounts and empowers plant personnel to identify cost reductions as well.
5. Qualifications
5.1. To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. A wide knowledge of Quality and Food Safety Systems, especially in food manufacturing. Knowledge of the quality control system. The requirements listed below are representative of the knowledge, skill and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
5.2. Excellent Verbal and written communication skills.
5.3. Intermediate to advanced skills in the following software applications:
Word, Excel, PowerPoint and ERP systems.
5.4. Seeks continuous learning opportunities. Attends educational classes and seminars for technical and leadership development.
5.5. Ability to read and comprehend complex instructions, short correspondence and memos. Ability to write full and detailed procedures and manuals. Ability to effectively present information in one-on-one and small group situations to customers, clients and other employees of the organization. Bilingual English and Spanish a Plus.
5.6. High mathematical skills including the solution of complex problems, statistics, algebra, equation solving.
5.7. Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists. Ability to interpret a variety of instructions furnished in written, oral, and diagram or schedule form.
6. Education and/or Experience
6.1. College Degree in Food Science or related field, and five years related experience in a similar position.
6.2. High School Diploma and 10 years of experience in lieu of a college degree will be accepted.
6.3. Lean Manufacturing - Understand the Principles of Lean Manufacturing and be able to suggest and use tools for improvement, Kaizen, Sep, standard work, Visual Management and 5's. Ability to lead teams in Lean Manufacturing Projects.
7. Physical Demands
7.1. The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of the job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
7.2. While performing the duties of this job, the employee is regularly required to stand; walk; sit; use hands to finger, handle, or feel; reach with hands and arms; climb or balance; stoop, kneel, crouch, or crawl; talk or hear; taste or smell. The employee must regularly lift and/or move up to fifty (50) pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and ability to adjust focus.
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