Job#: 2046904
Job Description:
Project Manager 2 (Tech)
Purpose of the Team: The purpose of this team is to manage enablement and operations with the EDOT/ AI team
Key projects: This role will contribute towards assisting with general operational support; budget support, pull data, generic operational needs; please note this role will include leads calendar management
Typical Day in the Role
- The role will consist of the following:
- 20% calendar management - seeing conflicts and resolving
- 20% rhythm of the business calendar management/ meeting deliverable management, providing guidance to the team
- 20% team support / business management / team resource - question fielding
- 40% Business management; report and projections. Office meeting preparation
What makes this role interesting?
This role provides the opportunity to work with a team who has great moral. You will receive a lot of AI exposure and great learning experiences.
Job Responsibilities
- Proactively manage complex calendar for GM in a fast-paced environment with shifting priorities, ensuring accurate scheduling and prioritization; strong understanding of the business and partners, stakeholders across the company to ensure GM has work-back meetings in preparation for
- Work closely with leads and program owners on ROB planning and execution aligning with team priorities and deliverables; track multiple work-streams, identify priority attendees and build work-back schedules.
- Organize global morale events and team meetings for 140 person org; secure meeting space, build agenda, order catering, coordinate schedules, provide onsite support.
- Maintain distribution groups, security groups and team memberships.
- Manage travel arrangements for GM; act as stand-by resource to address issues during travel.
- Reconcile and submit expense reports for GM; act as interim approver for expense reports ensuring coding accuracy and adherence to MS Policy
- Support full hiring cycle by managing PCNs, submitting requisitions, and onboarding new hires.
- Provide hardware tracking and assist with equipment procurement for new hires and as refresh devices.
- Complete special projects as requested on time, on budget with operational excellence.
- Demonstrate leadership by maintaining a professional attitude and contribute to the team culture through participation; seek to mentor and act as a resource to other business support colleagues.
- Ensure compliance of Microsoft policies and procedures.
Required/Minimum Qualifications
- 5+ years Administrative, Business Support, or customer service experience in an environment with an emphasis on scheduling meetings/events, travel management, and administration work for executive/upper level management.
- Proficiency with Microsoft productivity software including all office suite programs such as Outlook, Microsoft Teams, SharePoint, OneNote, & PowerPoint.
Additional or Preferred Qualifications
- Bachelors Degree in relevant field (e.g., Business Administration, Human Resources [HR], Marketing, Communications, Psychology, Sociology) or equivalent experience.
- 3+ years experience reviewing and managing administrative budgets (e.g., for events, morale, travel, training).
EEO Employer
Apex Systems is an equal opportunity employer. We do not discriminate or allow discrimination on the basis of race, color, religion, creed, sex (including pregnancy, childbirth, breastfeeding, or related medical conditions), age, sexual orientation, gender identity, national origin, ancestry, citizenship, genetic information, registered domestic partner status, marital status, disability, status as a crime victim, protected veteran status, political affiliation, union membership, or any other characteristic protected by law. Apex will consider qualified applicants with criminal histories in a manner consistent with the requirements of applicable law. If you have visited our website in search of information on employment opportunities or to apply for a position, and you require an accommodation in using our website for a search or application, please contact our Employee Services Department at [email protected] or 844-463-6178.
EEO Employer
Apex Systems is an equal opportunity employer. We do not discriminate or allow discrimination on the basis of race, color, religion, creed, sex (including pregnancy, childbirth, breastfeeding, or related medical conditions), age, sexual orientation, gender identity, national origin, ancestry, citizenship, genetic information, registered domestic partner status, marital status, disability, status as a crime victim, protected veteran status, political affiliation, union membership, or any other characteristic protected by law. Apex will consider qualified applicants with criminal histories in a manner consistent with the requirements of applicable law. If you have visited our website in search of information on employment opportunities or to apply for a position, and you require an accommodation in using our website for a search or application, please contact our Employee Services Department at [email protected] or 844-463-6178.
Apex Systems is a world-class IT services company that serves thousands of clients across the globe. When you join Apex, you become part of a team that values innovation, collaboration, and continuous learning. We offer quality career resources, training, certifications, development opportunities, and a comprehensive benefits package. Our commitment to excellence is reflected in many awards, including ClearlyRated's Best of Staffing in Talent Satisfaction in the United States and Great Place to Work in the United Kingdom and Mexico.
VEVRAA Federal ContractorWe request Priority Protected Veteran & Disabled Referrals for all of our locations within the state.We are an equal opportunity employer. We evaluate qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or any other protected characteristic. The EEO is the Law poster is available here.