Manages advanced payroll/scheduling functions for the Airport Police Department (APD) employees.  Ensures timely and accurate processing of bi-weekly payroll which includes reviewing schedules and timecards.  Works with employees, supervisors, managers and Finance staff to address issues and ensure correct payroll records.  Tracks officers' annual work hours and prepares related reports.  Makes training and travel arrangements for department staff.   Processes travel expenses and tracks expenditures for use in annual budget preparation.  Assists with special projects and provides support to the Manager of Police Administration as needed.  Performs other duties as assigned.

JOB DUTIES

Bi-weekly Payroll Processing

• Process employee time entry submissions in the JD Edwards enterprise resource planning and Ultimate Kronos Group (UKG) software systems for approximately 200+ employees within the Airport Police Department verifying completeness, accuracy of hours and conformity with established MAC contract agreements and policies.
• Review calculations for overtime and contract premiums such as holiday, investigations, field training and instructor pay. 
• Assist with resolving discrepancies in personnel actions and time records, while also working across departments for solutions.

Additional Significant Duties

• Maintain current knowledge of MAC policies, applicable federal and state laws and union contract agreements. 
• Manage employee and other global changes in UKG system, including being department subject matter expert for implementation of new software programs and integrations. 
• Create and manage annual Patrol schedule in collaboration with Patrol and Professional Standard Lieutenants to ensure shift minimums are met.
• Add/update shifts and employee assignments within UKG system.
• Build and update assignment templates related to shift rotations.
• Assist with automating annual bids and overtime shift opportunities. 
• Track officers' annual hours and update balances bi-weekly by reviewing financial reports, schedules and timecards, leveraging a thorough working knowledge of the shifts and Airport Police Department functions.
• Provide information to internal auditors related to annual time accrual for police officers.
• Prepare and interpret bi-weekly payroll reports.
• Produce other reports as requested, i.e., overtime, grant, etc. 
• Respond tactfully and timely to employee issues and requests for information.

Training/Travel

• Make training and travel arrangements for staff to attend various conferences, seminars and training programs.
• Provide employee training for online expense reporting process as needed.
• Assists with budget planning by tracking annual training/travel expenditures, including but not limited to creating self-tracking tools, monitoring of variance reports and following budget trends for the department. 

  Other

• Respond to background investigation data requests from law enforcement agencies and data subjects. 
• Provide support with special administrative projects.
• Support Police Administrative Manager as needed.
• Additional duties as assigned.

Individual Contributor (IC) Competencies

• Customer Focus - Building strong customer relationships and delivering customer-centric solutions
• Decision Quality - Making good and timely decisions that keep the organization moving forward
• Action Oriented - Taking on new opportunities and tough challenges with a sense of urgency, high energy, and enthusiasm
• Optimizes Work Processes - Knowing the most effective and efficient processes to get things done, with a focus on continuous improvement
• Ensures Accountability - Holding self and others accountable to meet commitments
• Collaborates - Building partnerships and working collaboratively with others to meet shared objectives
• Values Differences - Recognizing the value that different perspectives and cultures bring to an organization
• Communicates Effectively - Developing and delivering multi-mode communications that convey a clear understanding of unique needs of different audiences
• Courage - Stepping up to address difficult issues, saying what needs to be said
• Instills Trust - Gaining the confidence and trust of others through honesty, integrity, and authenticity
• Self-Development - Actively seeking new ways to grow and be challenged using both formal and informal development channels
• Situational Adaptability - Adapting approach and demeanor in real time to match the shifting demands of different situations

MINIMUM REQUIREMENTS

• High school diploma or GED
• Two years of payroll processing and timekeeping experience, plus
• Two years of administrative support experience
• Proficiency in using payroll software 
• Intermediate experience using Microsoft Outlook, Word and Excel
• Strong analytical and problem-solving skills
• Ability to add, subtract, multiply and divide 
• Able to perform under pressure and meet deadlines
• Excellent attention to detail, and collaboration skills
• Clear and articulate written and oral communication skills 
• Ability to maintain strict confidentiality

DESIRABLES

• Associate degree or post-secondary education
• Experience using UKG solution for scheduling and timekeeping 
• Experience making travel and training arrangements
• Experience working in a law enforcement environment