Bel, makers of iconic brands including Babybel, The Laughing Cow, Boursin, Kaukauna, Merkts, Price's and GoGo Squeez is a growing global company that values your contributions, strives to create a sense of belonging for everyone and offers career growth and development opportunities, as well as competitive total compensation and meaningful well-being benefits from day one. For All, For Good, our company signature, reflects Bel’s commitment to sustainability and healthier and responsible food for all. Bel Brands USA has been named Chicago's "101 Best and Brightest Companies to Work For" for 10 years in a row. The company has headquartes in Chicago for our Bel Cheese business and in New York City for GoGo Squeez. Bel operates five manufacturing plants in Little Chute, WI, Leitchfield, KY, and Brookings, SD, Nampa, ID, and Traverse City, MI.

Job Description Summary

Are you ready to be the heart and soul of our corporate office in Chicago? We are looking for an enthusiastic and organized individual to join our team as the Office Superstar!  This hybrid role involves being the go-to person for all things functional in the office, from greeting and welcoming employees and guests, managing mail and supplies, keeping our café running and stocked, to leading all our safety efforts, and providing support to our awesome teams.  This role will work in our office Monday – Thursday and remotely Friday each week.  

This position reports to the Sr Manager Human Resources Business Partner and requires significant customer first orientation, strong organization skills, keen attention to detail, and ability to maintain high levels of confidentiality. This is a highly visible role, which requires all roles and responsibilities to be performed with a sense of style and organization which models our Bel Values. This position offers a great opportunity for someone ambitious to establish and grow their career in a fun, progressive and growing corporate environment.  

Essential duties and responsibilities 

Office Coordination 

• Manage the front desk and be the friendly face that greets employees and visitors 

• Management of common areas to ensure best experience and presentation. Keep the office looking sharp. 

• Manages the ordering, receiving, stocking and distribution of office supplies 

• Responsible for ensuring employees have necessary office/desk space including office supplies, name plates, company swag / welcome bag, etc. 

• Supporting the Sr Manager HRBP, serves as the liaison with the building property management on office suite issues, building events, etc. 

Mail Management 

• Be the mail maestro, distributing packages and sending out mail using our USPS meter system and UPS Online system 

• Receive, sort, distribute, forward (Copying, scanning), etc... mail to employees in-office and remote.   

Café Management 

• Keep the café tidy, clean, and organized, and troubleshoot any appliance hiccups 

• Ensure we meet our CSR initiatives and reusable cutlery, cups, mugs, etc. are readily available and cleaned and that the dishwasher is always ready for action 

• Keep the café stocked with essentials like coffee, cheese, crackers, paper products, etc.   

• Maintain popcorn machine and fridges  

Safety Lead 

• Be a superhero on our Emergency Response team  

• Follows and enforces in-office safety protocols to maintain a safe and secure work environment 

• Gives New hires onboarding/awareness to safety protocols  

• Manages Safety Reporting  

• Coordinates and communicates Global Safety Week Initiatives each year 

Administrative Support / Serve as EA Back-up 

• Be the liaison with other administrative staff to find new and exciting ways to collaborate 

• Support and help to coordinate office events and manage meeting logistics including Monthly Business Updates, Quarterly Townhall meetings, other team meetings (including booking meeting space, catering, arranging chairs, etc.)  

• Participate & support in HR employee engagement events 

• Provide top-notch support to our leadership team, including travel and expense assistance when necessary  

• Planning and arranging meetings, conferences, and special functions for staff, international colleagues, and guests (catering, car service, agendas, etc.) 

• Manage various projects or tasks on behalf of executives  

Experience & Education Requirements 

• Associates degree preferred  

• 2+ years of Administrative, Hospitality, and/or Customer Service Experience in a fast-paced environment 

• Experience with reception required 

Specific Skill Expectations and Requirements  

• Should be a highly motivated and organized self-starter who strives for excellence and thrives in an independent work environment; should also possess strong planning skills and be disciplined in time management 

• Ability to function and multi-task in a high demand, performance-driven environment with a sense of urgency.  

• Strong communication (both written and verbal) and interpersonal skills; approachable with ability to maintain positive relationships at all levels in the organization. 

• Service and results oriented and embraces change. 

• Creative problem solver, proactive mindset and initiative required 

• Discretion in handling confidential material, and high level of comfort liaising and interacting with directors, senior executives, and other stakeholders.  

• Ability to work in collaboration with direct & external teams 

• Be proactive in developing relationships across the company 

• Mastery level proficiency is required with computer applications (Word, PowerPoint, Excel, Outlook and Expense reporting systems) 

• Excellent organizational skills with focus on accuracy and attention to detail. 

• Must have ability to think and work independently, take initiative, and prioritize. 

• Good judgment, tact, and initiative to make independent decisions when necessary. 

• Should have business maturity, impeccable personal integrity and be committed to ongoing individual professional development 

• Language skills:  proficient in written and spoken English required  

Other Competencies  

• A passion for providing top-notch customer service 

• A positive and energetic attitude that's contagious 

• Model and champion core values of Dare, Care and Commit and Winning Behaviors of Do What is Right…Not What is Easy, Think Bold, Act Fast, Simplify and Focus, Inspire and Grow Self and Others, Act with People and Plant Front of Mind, Play to Win as a Team, and Make Customers Smile. 

• Represent the company positively in all interactions. 

• Contribute to a respectful and engaged workplace where employees feel valued, appreciated, and empowered. 

• Follows all safety rules and procedures by working safely and ensuring safety of others. 

Performance Expectations: Confidentiality, quality, accuracy, timeliness, reliability, and thoroughness of work performed; ability to gain the trust and respect of management, coworkers; maintain the integrity of confidential business and product information; ability to communicate effectively and develop good working relationships with other employees is essential to accomplish goals and objectives of the Bel Brands Team.  

Working Conditions: Work is performed largely in an office environment.  Hours of work will generally be during regular business hours with at least 40 hours a week.  At times there will be some variation in work hours due to, special projects, deadlines and other concerns and the Front Desk/Office Administrative Coordinator must be willing to put in the extra time & efforts to manage expectations.  No travel required.  

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Moving items less than 30lbs may be needed. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. 

This is a non-exempt, overtime eligible role. Base salary target $55,000 - $60,000 based on experience, 5% bonus potential. 401k match, medical, dental, vision insurance available from day one, PTO days. 

Bel Brands is an equal employment opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, protected veteran status, disability status or any other basis protected by applicable federal, state, or local laws. Bel Brands also prohibits harassment of applicants or employees based on any of these protected categories. It is also Bel Brand's policy to comply with all applicable federal, state and local laws respecting consideration of unemployment status in making hiring decisions.

Bel Brands is committed to recruiting, hiring and promoting people with disabilities and veterans. If you need an accommodation or assistance in using the website, please call 312-462-1500.

If you think that this job is for you, please click now on the button "Apply".