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Job Description:

Fiscal Analyst 3 – Division Budget Coordinator
Oregon Department of Transportation
Finance and Budget Division
Budget, Economics & Debt Services Section
Salem (Hybrid Work Optional)

The role:

This division budget coordinator position serves as the primary fiscal analyst for the Commerce & Compliance Division (CCD). In this role, you will help CCD deliver on its mission to support and promote the safe and reliable movement of freight on Oregon's roads and railways through budget evaluation and forecasting, effective federal grant program management and fiscal consultation and guidance. If you are a collaborative critical thinker with a background in quantitative analysis and government budgeting, come join our team!

Hybrid remote work options available – the successful candidate can work remotely three or more days per week!

We encourage people from all backgrounds to apply for our positions. We hope you’ll join us on our path to increasing diversity, equity, inclusion and belonging through our values, commitments, strategies and actions.

Before applying, visit our applicant information website to learn more about our process. If you are a current State of Oregon employee, you must apply through your employee Workday profile.

A day in the life:

• Manage the preparation, implementation and monitoring of the legislative budget and operational budget for the Commerce & Compliance Division (CCD) and ensure it operates within fiscal constraints.

• Develop and maintain CCD fiscal policies, standards, processes and procedures.

• Coordinate the preparation of budget policy option packages, reduction options, workload measures and program narratives and make recommendations for changes.

• Maintain the Motor Carrier Safety Assistance Program (MCSAP) budget using agency workbooks and online federal tools.

• Review the activity of MCSAP partners to ensure they are operating within allocated funding and expenditure allowances.

• Prepare all MCSAP quarterly and monthly financial reports and contracts.

• Ensure that grant funds are expended according to contract provisions and that performance documents are properly filed and maintained.

• Provide guidance and consultation to branch managers in developing and justifying budget proposals.

• Prepare forecasts and interpretations of major components of the CCD budget to monitor the financial performance of the division.

• Manage and evaluate budgets and programs for problems or changes that impact budget projections.

• Make budgetary recommendations based on the results of studies and fiscal models.

• Work is performed in an office setting and may involve working long hours to ensure deadlines and timelines are met.

• To request a copy of the position description, which includes all duties and working conditions, please email ODOTRecruitment@odot.oregon.gov.

What’s in it for you:

• Work/life balance, 11 paid holidays a year, flexible work schedules, paid leave and so much more. Learn more about working at the Oregon Department of Transportation and the benefits we offer.

• Comprehensive and equitable base salary offer within the listed range. Through an equal pay assessment, we will determine the salary offer using the information you provide in your submitted application materials. Please ensure your application materials are detailed, accurate and reflect your skills, experience (paid and unpaid) and education as they relate to the position when applying.

• The salary range listed is the non-PERS monthly salary range. If you are already a participating PERS member or once you become PERS eligible, the salary range will increase by 6.95%.

• Public Service Loan Forgiveness opportunity!

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Minimum qualifications:

Six years of progressively responsible experience that included the preparation, analysis, and administration of a budget or fiscal system. Experience must have included modeling and forecasting fiscal information.

Note: A bachelor's degree in business, public or non-profit management, finance, accounting or a related degree (such as public policy, political science, public administration or other analytical or technical degree) may substitute for three years of the required experience.

A graduate-level degree in any of the above areas may substitute for four of the six years.

What we’d like to see:

If you have these attributes, let us know in your application materials! It's how we will choose whom to move forward! You do not need to have all these qualities to be eligible for this position. We may also use transferable skills, experience, education and alignment with ODOT values to help us decide who will move forward.

• Experience modeling fiscal information and forecasting data to arrive at conclusions and recommendations.

• Demonstrated experience with grants management including application development, progress and budget reporting and subgrantee compliance and oversight.

• Experience presenting findings and recommendations to management or other decision makers.

• Understanding of governmental budgeting and finance including the fiscal analysis of legislation or administrative rule.

• Demonstrated ability to maintain cooperative relationships with a diverse group of work contacts.

How to apply:

• Complete the following required steps:

  • Fill out the application or attach a resume. Please contact the recruiter under the ‘Need help?’ section if you have any questions about how to fill out the experience fields or to attach a document. Your submitted experience fields or attached resume must include dates (MM/YYYY) for each employer.

  • Attach a cover letter. Your cover letter should clearly demonstrate how your experience and training relates to the qualities that you have under the “what we’d like to see” section above.

    • Your cover letter must be limited to no more than two (2) pages.

    • Please address your cover letter to Russell Casler, Budget Manager.

    • Generic cover letters that do not address the qualities that you have under the “what we’d like to see” section may receive lower scores than those that addressed the desired qualities.

    • You must upload your cover letter in the ‘Resume/Cover Letter’ section of the application.

  • Complete questionnaire. Answer the checkbox-style questions before submitting your application.

• After you submit your application, please respond to the public records request authorization and gender identity questionnaire. This screen will come after you submit and will complete the process. If you are a current State of Oregon employee, the tasks will come to your Workday inbox.

• If you are a veteran, you may receive preference. The task to upload your documents will be available after you submit your application. For privacy reasons, please do not attach your military service document(s) to your application or combine it with any other required document attachments.

Need help?

• For questions, call 503-910-6372 or email ODOTRecruitmentCC@odot.oregon.gov.

Additional information:

• We do not offer visa sponsorship. If you are hired, you will be required to fill out the US Department of Homeland Security’s I-9 form confirming you are able to work in the US. We are not an E-Verify participating employer, and we are unable to proceed if E-Verify participation is required [e.g., STEM Optional Practical Training (OPT) Extension]. We are also unable to proceed with Curricular Practical Training (CPT) program requests.

• We may use this recruitment to fill multiple or future vacancies.

• We will conduct name-based criminal background checks on final candidates, not including current ODOT employees. All applicants may be subject to additional pre-employment check(s) such as driver license, LEDS (Law Enforcement Data System), and/or education verification as required for the position.

• You will become part of the state's management team.

ODOT is an Equal Employment Opportunity and Affirmative Action Employer. We do not discriminate on the basis of race, religion, color, sex, age, national origin, disability, sexual orientation or any other class protected by state or federal laws in admission or access to our programs, services, activities, hiring, and employment practices. Applicants with a disability may request a reasonable accommodation during the application process. For questions, concerns, or complaints regarding EEO/AA/ADA, contact 1-877-336-6368 (1-877-EEO-ODOT). This information can be made available in an alternative format by contacting ODOT Recruitment at 503-986-3700. Oregon Relay Service can be reached by calling 7-1-1.

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