Contract Specialist at U.S. Department of Health and Human Services (HHS Careers) in

Summary

The Indian Health Service (IHS) Office of Management Services, Division of Acquisition Policy (DAP) is seeking contract professionals capable of supporting the Agency's mission. The selected candidate(s) for these positions will work with agency program offices in a cradle to grave contracting environment to support the entire acquisition lifecycle. The incumbents in these positions report to the Deputy Director, DAP.

Duties

Serve as a business advisor to agency stakeholders. This guidance includes, but is not limited to, advising on recommended acquisition strategies (existing contracts/Governmentwide Acquisition Contracts (GWACs), open market, etc.), preparation of Requests for Information (RFIs)/Sources Sought Notices, ensuring that requirements are well defined, completion of an acquisition plan, and assisting with the development of evaluation factors/criteria for supplies and services, ranging in complexity.
Prepare pre-award documents in support of a variety of acquisitions including but not limited to professional services, healthcare, information technology, and supplies and equipment. Utilizes multiple FAR Parts to select the appropriate contract type and incorporate all appropriate provisions, clauses, and other agency requirements.
Provide guidance to program mission offices and technical staff during the source selection process, making an award determination, and release of required post-award notifications and providing feedback to unsuccessful offerors.
Perform post-award administrative functions, including but not limited to the preparation of contract modifications and providing guidance to program staff contractual in nature when the need occurs.

Requirements

Conditions of Employment

Selectee may be subject to a probationary/trial period
ESEP appointees typically serve a two year trial period
U.S. Citizenship is required
Selective Service Registration is required for males born after 12/31/1959

Successfully pass the E-Verify employment verification check. To learn more about E-Verify, including your rights and responsibilities, visit .

Background Investigation: If you are selected for this vacancy, you must undergo a pre-employment fingerprint check and background investigation. Fingerprint results and background investigation documentation must be cleared prior to hire. After you begin your employment, your continued employment is contingent upon the outcome of a complete background investigation as determined by the sensitivity level of your position. The investigation must find that you are suitable for Federal employment in your position. If you are found not suitable, you will be terminated after you begin work. If you make a false statement in any part of your application, you may not be hired; you may be fired after you begin work; or subject to possible criminal charges. You may be subject to a credit check as a part of the background investigation process.

Qualifications

To qualify for this position, your resume must state sufficient experience and/or education, to perform the duties of the specific position for which you are applying.

Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community; social). You will receive credit for all qualifying experience, including volunteer and part time experience. You must clearly identify the duties and responsibilities in each position held and the total number of hours per week.

BASIC REQUIREMENTS FOR GS-5 through GS-12:

A 4-year course of study leading to a bachelor's degree with a major in any field;

At least 24 semester hours in any combination of the following fields: accounting, business, finance, law, contracts, purchasing, economics, industrial management, marketing, quantitative methods, or organization and management.

In addition to the Basic Requirements for GS-05 through GS-12, you must also meet the Minimum Qualifications stated below.

MINIMUM QUALIFICATIONS:GS-12: Your resume must demonstrate at least one (1) year of specialized experience equivalent to at least the GS-11 grade level in the Federal service obtained in either the private or public sector performing the following type of work and/or tasks:

Planning, negotiating, awarding, and administering procurements inclusive of all types under the Federal Acquisition Regulation (FAR), specifically experience with FAR Part 8, Part 12, 13, 15, 16, and 37.
Conducting market research, preparing acquisition plans, and determining contract types and acquisition methodologies, specifically Firm-Fixed price, Labor Hour, and Time and Material.
Performing as lead negotiator or facilitator using various funding arrangements and negotiation techniques and applying strategic and innovative methods to meet procurement objectives and acquisition plans.
Planning, negotiating, awarding, and administering procurements inclusive of all types under the Federal Acquisition Regulation (FAR), specifically experience with FAR Part 8, Part 12, 13, 15, 16, and 37.
Conducting market research, preparing acquisition plans, and determining contract types and acquisition methodologies, specifically Firm-Fixed price, Labor Hour, and Time and Material.
Performing as lead negotiator or facilitator using various funding arrangements and negotiation techniques and applying strategic and innovative methods to meet procurement objectives and acquisition plans.

BASIC REQUIREMENT FOR GS-13 and Above:

Completion of all mandatory training prescribed by the head of the agency for progression to GS-13 or higher level contracting positions, including at least 4-years experience in contracting or related positions. At least 1 year of that experience must have been specialized experience at or equivalent to work at the next lower level of the position, and must have provided the knowledge, skills, and abilities to perform successfully the work of the position.

and
A 4-year course of study leading to a bachelor's degree, that included or was supplemented by at least 24 semester hours in any combination of the following fields: accounting, business, finance, law, contracts, purchasing, economics, industrial management, marketing, quantitative methods, or organization and management.
Exceptions: Employees in GS-1102 positions will be considered to have met the standard for positions they occupy on January 1, 2000. This also applies to positions at the same grade in the same agency or other agencies if the specialized experience requirements are met. However, they will have to meet the basic requirements and specialized experience requirements in order to qualify for promotion to a higher grade, unless granted a waiver under Paragraph D.
Waiver: When filling a specific vacant position, the senior procurement executive of the selecting agency, at his or her discretion, may waive any or all of the requirements of Paragraphs A and B above if the senior procurement executive certifies that the applicant possesses significant potential for advancement to levels of greater responsibility and authority, based on demonstrated analytical and decision making capabilities, job performance, and qualifying experience. With respect to each waiver granted under this Paragraph D, the senior procurement executive must document for the record the basis of the waiver. If an individual is placed in a position in an agency on the basis of a waiver, the agency may later reassign that individual to another position at the same grade within that agency without additional waiver action.

In addition to the Basic Requirements for GS-13 and Above, you must also meet the Minimum Qualifications stated below.

MINIMUM QUALIFICATIONS:GS-13: Your resume must demonstrate at least one (1) year of specialized experience equivalent to at least the GS-12 grade level in the Federal service obtained in either the private or public sector performing the following type of work and/or tasks:

Planinng, negotiating, awarding, and administering procurements inclusive of all types under the Federal Acquisition Regulation (FAR), specifically experience with FAR Part 8, Part 12, 13, 15, 16, and 37.
Conducting market research, preparing acquisition plans, and determining contract types and acquisition methodologies, specifically Firm-Fixed price, Labor Hour, and Time and Material.
Performing as lead negotiator or facilitator using various funding arrangements and negotiation techniques and applying strategic and innovative methods to meet procurement objectives and acquisition plans.
Experience using a variety of acquisition and business systems (e.g. contracting writing systems, CPARS, SAM.gov, FPDS)
Serving as a warranted Contracting Officer at or greater than the Simplified Acquisition Threshold
Experience reviewing strategic plans, interpreting contracting laws, regulations, and policies to advise and determine applicability of specific contracting methods and probable issues.
Experience formulating and executing comprehensive acquisition strategies and plans to address unique problems to meet newly emerging acquisition needs and to resolve critical procurement process problems.
Experience using automated systems to retrieve procurement data for statistical analysis, applying sound business judgment, and providing well-researched regulatory and policy recommendations to contracting senior leadership.

SELECTIVE PLACEMENT FACTOR - Federal Acquisition Certification in Contracting: For both GS-12 & GS-13
Applicants must possess an active Federal Acquisition Certification in Contracting (FAC-C Professional). Attach a copy of certification and most recent Defense Acquisition University (DAU) /FAI Cornerstone on Demand Continuous Learning Individual Progress Dashboard.
or Applicants must possess an active . Attach a copy of certification and a copy of a current Acquisition Career Record Brief transcript for verification.

Time In Grade
Federal employees in the competitive service are also subject to the Time-In-Grade Requirements: Merit Promotion (status) candidates must have completed one year of service at the next lower grade level. Time-In-Grade provisions do not apply under the Excepted Service Examining Plan (ESEP).

You must meet all qualification requirements within 30 days of the closing date of the announcement.

How You Will Be Evaluated

You will be evaluated for this job based on how well you meet the qualifications above.

If you meet the minimum qualifications requirements for this position, your application will be evaluated and rated under Category Rating selection procedures. Once the application process is complete, a review of your qualifications will be conducted to determine if you are qualified for this job. Qualified candidates will be assigned to a quality category. The quality categories are: Best Qualified, Well Qualified, or Qualified. Within each of these categories, applicants eligible for veteran's preference will receive selection priority over non-preference eligibles.

Please note that if, after reviewing your resume and or supporting documentation, a determination is made that you have inflated your qualifications and or experience, your category rating can and will be adjusted to more accurately reflect your abilities, or you may lose consideration for this position. Please follow all instructions carefully. Errors or omissions may affect your eligibility.

To determine if you are qualified for this position, a review of your resume and supporting documentation will be made and compared against the qualifications as defined in the qualifications section of this vacancy announcement and your responses to the assessment questions. You will be rated based on the information provided in your resume (your resume must state specific duties that relate to this position) and your responses to the assessment questions will be evaluated against the duties you provided in your resume, along with your submitted documentation to determine your ability to demonstrate the following.

Contracting/Procurement
Customer Service
Influencing/Negotiating
Oral Communication

The following links below provide information on how you may be eligible for various hiring authorities. If you are a Veteran, qualified CTAP and ICTAP eligible, or an individual with a disability, please refer to the following links below for additional guidance. CTAP and ICTAP candidates will be eligible for selection priority if it is determined that they have exceeded the minimum qualifications for the position by attaining at least a "well qualified" rating of 85 out of 100. Information about CTAP and ICTAP eligibility is on the Office of Personnel Management's Workforce Restructuring Career Transition website at: . CTAP/ICTAP documentation requirements are listed in the "Required Documents" section of this announcement.

Veterans, i.e. (VEOA, VRA, and 30% or more disabled) -
Career Transition Assistance Program (CTAP) -
Interagency Transition Assistance Program (ICTAP) -
Schedule A Appointments for the Disabled -

Click here to view vacancy questions: . All documents above MUST be received by 11:59 pm (Eastern Standard Time) of the closing date of, 12/24/2024, to be considered.

Required Documents

Resume: You are highly encouraged to use USAJOBS Resume Builder to ensure all required information is included in your Resume. If you use your own resume, curriculum vitae, or any other written form you choose then you must describe your job-related qualifications that includes beginning and ending dates for paid and non-paid work experience, hours worked per week, month and year of employment for each job title listed, annual salary, and description of job duties. Include name and address of employer; supervisor name and telephone number.

Required as applicable for the purposes of specific eligibility and appointment claim(s), and position requirements:
Indian Preference Applicants: If claiming Indian preference, applicants must provide a completed copy of the Form BIA-4432, "Verification of Indian Preference for Employment in the BIA and IHS Only." Indian preference will not be given unless a properly signed and dated form is submitted with your application, including any verification by an authorized Tribal Representative or BIA Official of tribal enrollment records. For detailed instructions, see form BIA-4432. Refer to BIA-4432 link: . When an Indian Preference candidate possesses Veterans preference the rules regarding Veterans preference apply under ESEP and the applicant must provide documentation in order to receive preference.
Veterans Preference: If claiming Veteran's Preference provide a copy of your DD214 Form (Member 4 copy). To claim 10-Point Veterans Preference, submit a SF-15 Application () along with the appropriate supporting documentation. For additional information regarding Veterans Preference visit: .
Career Transition Assistance Program (CTAP)/Interagency Career Transition Assistance Program (ICTAP): If you are claiming CTAP/ICTAP, follow the instructions below: .
Transcripts:You are encouraged to submit copies of transcripts (official or unofficial) although not required at the time of application. You must list your courses including titles, credit hours completed, and grades. Official transcripts will be required after tentative selection and prior to issuing an official job offer.
Certifications: Applicants should list their certifications on their resume, along with the expiration date, if applicable. Certification of certification will be required after tentative selection and prior to issuing an official job offer.

You must meet the requirements of the job by 11:59 (Eastern Standard Time) of the closing date: 12/24/2024

If you are relying on your education to meet qualification requirements:

Education must be accredited by an accrediting institution recognized by the U.S. Department of Education in order for it to be credited towards qualifications. Therefore, provide only the attendance and/or degrees from .

Failure to provide all of the required information as stated in this vacancy announcement may result in an ineligible rating or may affect the overall rating.