Title

Administrative Assistant I, Health and Kinesiology Department

Department Summary

From Bridgewater State University's inception in 1840 by Horace Mann as one of the first normal schools in America to the current day, BSU has worked to ensure that our students receive an accessible, affordable, and exceptional education. BSU aspires to be the leader in our mission class for closing equity gaps for Black/Cape Verdean, Latinx, Native American, Asian, and other students of color. BSU's institutional values, the work of the President's Special Task Force on Racial Justice, and leadership of the Leading for Change Higher Education Diversity Consortium underscore the campus' commitment to racial equity and other forms of social justice.

The Health and Kinesiology department is seeking an energetic and dedicated Administrative Assistant I to support our large and vibrant department. Health and Kinesiology has five majors: Physical Education, Exercise Physiology, Public Health, Health Studies and Health Science includes 17 full-time faculty members, 50 part-time faculty members; and 800 undergraduate and graduate students. As a department, we promote the acquisition and application of knowledge for a diverse population in human movement, teaching physical education, health studies, public health, recreation, coaching, nutrition, adapted physical education and health science.

Position Summary

Serving a diverse campus community, the Administrative Assistant I will serve as the primary contact for student questions, responding to inquiries via phone, in person and email; administrative matters regarding academic affairs, accreditation, faculty concerns, and budget/facility/scheduling issues. This positions also supervises several student workers who assist in the day to day management of the busy office.

We are committed to creating a community that fosters inclusion of experience and opportunity, and ensures that students, faculty, and staff of all backgrounds feel safe, welcome, and included.

This is a full-time, 12-month, AFSCME and is subject to the terms of that unit agreement.
Tour of Duty: 8:45 a.m. - 5:00 p.m.
Monday through Friday
(Saturdays and Sundays as days off)

Essential Duties

1. Supervise and train student employees.
2. Update and maintain the Health and Kinesiology Bridgenet site; develop and maintain social media platforms for the HK department; develop and maintain HK promotion materials.
3. Maintain inventory of office supplies, technology, and equipment for physical activity courses and labs; order equipment and supplies as needed.
4. Schedule or arrange for conferences, meetings, and interviews by reserving required facilities, checking the availability of parties involved and notifying appropriate individuals of dates, times and locations.
5. Maintain attendance records for faculty.
6. Prepare and update course schedules using the year long scheduling process.
7. Oversee budgets for the Department, prepare purchase orders, contracts, and budget transfers.
8. Collect data and prepare ad hoc reports.
9. Organize several social events in the Department.
10. Attend Department and GCC meetings and take the minutes of the meetings.
11. Maintain undergraduate and graduate student advising lists.
12. Other duties as assigned.

Required Qualifications

• Applicants must have at least (A) one year of full-time, or equivalent part-time, experience in office management, office administration, business administration or business management, the major duties of which included one or more of the following functions: purchasing, personnel management, budgeting, accounting, records management, work simplification, grants management, contract administration or program management, (B) any equivalent combination of the required experience and the substitutions below:
  • An Associate's or higher degree with a major in business administration, business management or public administration may be substituted for the required experience.
  • An Associate's or higher degree with a major other than in business administration, business management or public administration may be substituted for a maximum of one year of the required experience.

• Commitment to customer service excellence/support to enhance an environment of equity, diversity and inclusion.
• Experience working directly with people from diverse racial, ethnic, and socioeconomic backgrounds.
• Passion for and commitment to social justice, racial justice, and civic engagement.
• Ability to follow written and oral instructions; good written/oral communication skills.
• Knowledge of general office procedures.
• Ability to exercise sound judgment.
• Ability to work independently.
• Ability to assemble items of information in accordance with established procedures.
• Ability to determine proper format and procedure for assembling items of information.
• Ability to exercise discretion in handling confidential information.
• Ability to establish and maintain harmonious working relationships with others.
• Ability to deal tactfully with others; ability to work effectively in a team environment as well as independently.

State Job Specifications are available in the Human Resources Office or on the Human Resources website -www.bridgew.edu/hr.

Work Environment

Bridgewater State University complies with the Americans with Disabilities Act (ADA) to provide reasonable accommodation to qualified applicants and employee with disabilities. To request a reasonable accommodation for the application process, please complete and submit this electronic form: https://cm.maxient.com/reportingform.php?BridgewaterStateUniv&layout_id=18

Special Conditions for Eligibility

Please be aware that employment at Bridgewater State University is contingent upon completion of a successful background check. Bridgewater State University is an E-Verify employer.

This position is not eligible for H-1B sponsorship.

EEO Statement

Bridgewater State University is an equal employment opportunity employer and considers all qualified candidates without regard to race, color, religion, sex, age, national origin, disability status, veteran status, gender identity, sexual orientation, genetic information, pregnancy or pregnancy-related condition or any other characteristic protected by law.

Position Type

AFSCME Classified

Salary Range

$2,028.38 bi-weekly (Grade 15 Step 1)

Posting Number

S01206P

Open Date

04/02/2025

Close Date

04/13/2025

Open Until Filled

No

Special Instructions to Applicants

Please note the following information is required to complete your application for this position:

a minimum of one (1) employment history entry.

a minimum of three (3) professional reference entries.PDN-9e958412-1a3c-4c3a-b805-2ea6bf9165b6