Administrative Assistant 4
Administrative Assistant 4
Full Job Description
Requisition ID: R10177338
• Category: Administrative Services
• Location: San Diego, California, United States of America
• Clearance Type: None
• Telecommute: No- Teleworking not available for this position
• Shift: 1st Shift (United States of America)
• Travel Required: No
• Positions Available: 1
At Northrop Grumman, our employees have incredible opportunities to work on revolutionary systems that impact people's lives around the world today, and for generations to come. Our pioneering and inventive spirit has enabled us to be at the forefront of many technological advancements in our nation's history - from the first flight across the Atlantic Ocean, to stealth bombers, to landing on the moon. We look for people who have bold new ideas, courage and a pioneering spirit to join forces to invent the future, and have fun along the way. Our culture thrives on intellectual curiosity, cognitive diversity and bringing your whole self to work - and we have an insatiable drive to do what others think is impossible. Our employees are not only part of history, they're making history. Northrop Grumman Aeronautic Systems has an opening for an Administrative Assistant 4 to join our team of qualified, diverse individuals. In this role, the selected candidate will be highly motivated, collaborative, and detail oriented. The selected candidate must be able to professionally and effectively communicate both written/verbally with internal and external representatives of all levels, demonstrating tact, diplomacy, discretion and judgment when conveying, gathering and sharing relevant information.
This position will be located in San Diego, California.
• Position is in-office, unable to accommodate a telecommute/hybrid schedule.
The selected candidate will be responsible for, but not limited to the following:
• Serves as a focal point for the organization and communicates with internal and external customers and executives, professionally representing the corporation and organization.
• Provides active calendar management: schedules meetings, categorizes/color codes for ease of consumption, triages and deconflicts incoming requests based on priorities, keeps team apprised of short notice changes.
• Performs office functions such as arranging meetings and conferences: reserving conference rooms, managing conflicting outlook calendars, creating/managing Outlook invites, coordinating meal plans if necessary.
• Maintains business rhythm and infrastructure support: helps manage weekly/monthly rhythm meetings, reviews/purges invite lists and email distros, housekeep network share/sharepoint/TEAMS permissions and folder structure, owns new team member onboarding and team member exit process, provide examples/templates and help build org charts/bios/program announcements as requested
• Catch workspace issues: Walk around and confirm conference rooms, kitchens, hallways, printers are in reasonable working order, solicit issues from BA teams, submit tickets and follow-up with facilities/IT/etc. for fixes
• Makes domestic and international travel arrangements and prepares expense reports.
• Assists in event planning and activities of major organization initiatives and reviews. Operates independently to meet requirements of leadership team and offers expertise to assist other functions within the organization.
• Assists in maintaining the organization's collaboration electronic sites, and department and programmatic folders. Follows up on open actions to ensure deadlines are met, and gathers, compiles, and reports on information relevant to supervisor's assignments.
• Provides operational support for special projects; researches and obtains information, helps plan and ensure follow-through of assigned tasks.
• Collecting, organizing, and distributing mail for support team
• Purchasing necessary supplies and maintaining inventory within allotted budget
• Gathering, compiling and reporting on information relevant to supervisor's assignment in a timely and accurate manner
• The selected individual will be adept in the use of the Microsoft Office Suite and other software productivity tools and have the ability to work daily in office with minimal supervision while exercising excellence in professionalism, good judgment, flexibility and agility, prioritizing multiple tasks with competing deadlines, managing schedule conflicts and providing excellent follow through.
Basic Qualifications:
• Minimum of a high school diploma or GED and 6 years of experience working in a customer support or administrative assistant role
• Demonstrated ability to efficiently coordinate Outlook calendar, meetings, and other events/activities
• Basic proficiency with MS Office tools PowerPoint, Excel, Word and Teams (ability to open and operate)
• Concur Software experience (Travel/Expense Software Program)
• Experience working with travel agencies to coordinate itineraries for domestic and international travel
• Ability to lift 25+ lbs. daily (restocking printer paper for team)
Preferred Qualifications:
• Experience in planning, coordinating and overseeing catering for significant program meetings
• Experience in reviewing and editing written material for correct spelling and grammar
• Familiarity with Northrop Grumman's specific systems (SAP, Concur, DSEA, Facilities requests, IBUY, iTRIP, etc.).
• Knowledge of NGC resources, policies, and procedures
• Strong ability to multi-task with competing priorities in a positive manner
Salary Range: $63,800 - $106,300
The above salary range represents a general guideline; however, Northrop Grumman considers a number of factors when determining base salary offers such as the scope and responsibilities of the position and the candidate's experience, education, skills and current market conditions.
Employees may be eligible for a discretionary bonus in addition to base pay. Annual bonuses are designed to reward individual contributions as well as allow employees to share in company results. Employees in Vice President or Director positions may be eligible for Long Term Incentives. In addition, Northrop Grumman provides a variety of benefits including health insurance coverage, life and disability insurance, savings plan, Company paid holidays and paid time off (PTO) for vacation and/or personal business.
The application period for the job is estimated to be 20 days from the job posting date. However, this timeline may be shortened or extended depending on business needs and the availability of qualified candidates.Northrop Grumman is committed to hiring and retaining a diverse workforce. We are proud to be an Equal Opportunity/Affirmative Action Employer, making decisions without regard to race, color, religion, creed, sex, sexual orientation, gender identity, marital status, national origin, age, veteran status, disability, or any other protected class. For our complete EEO/AA and Pay Transparency statement, please visit. U.S. Citizenship is required for all positions with a government clearance and certain other restricted positions.
• Category: Administrative Services
• Location: San Diego, California, United States of America
• Clearance Type: None
• Telecommute: No- Teleworking not available for this position
• Shift: 1st Shift (United States of America)
• Travel Required: No
• Positions Available: 1
At Northrop Grumman, our employees have incredible opportunities to work on revolutionary systems that impact people's lives around the world today, and for generations to come. Our pioneering and inventive spirit has enabled us to be at the forefront of many technological advancements in our nation's history - from the first flight across the Atlantic Ocean, to stealth bombers, to landing on the moon. We look for people who have bold new ideas, courage and a pioneering spirit to join forces to invent the future, and have fun along the way. Our culture thrives on intellectual curiosity, cognitive diversity and bringing your whole self to work - and we have an insatiable drive to do what others think is impossible. Our employees are not only part of history, they're making history. Northrop Grumman Aeronautic Systems has an opening for an Administrative Assistant 4 to join our team of qualified, diverse individuals. In this role, the selected candidate will be highly motivated, collaborative, and detail oriented. The selected candidate must be able to professionally and effectively communicate both written/verbally with internal and external representatives of all levels, demonstrating tact, diplomacy, discretion and judgment when conveying, gathering and sharing relevant information.
This position will be located in San Diego, California.
• Position is in-office, unable to accommodate a telecommute/hybrid schedule.
The selected candidate will be responsible for, but not limited to the following:
• Serves as a focal point for the organization and communicates with internal and external customers and executives, professionally representing the corporation and organization.
• Provides active calendar management: schedules meetings, categorizes/color codes for ease of consumption, triages and deconflicts incoming requests based on priorities, keeps team apprised of short notice changes.
• Performs office functions such as arranging meetings and conferences: reserving conference rooms, managing conflicting outlook calendars, creating/managing Outlook invites, coordinating meal plans if necessary.
• Maintains business rhythm and infrastructure support: helps manage weekly/monthly rhythm meetings, reviews/purges invite lists and email distros, housekeep network share/sharepoint/TEAMS permissions and folder structure, owns new team member onboarding and team member exit process, provide examples/templates and help build org charts/bios/program announcements as requested
• Catch workspace issues: Walk around and confirm conference rooms, kitchens, hallways, printers are in reasonable working order, solicit issues from BA teams, submit tickets and follow-up with facilities/IT/etc. for fixes
• Makes domestic and international travel arrangements and prepares expense reports.
• Assists in event planning and activities of major organization initiatives and reviews. Operates independently to meet requirements of leadership team and offers expertise to assist other functions within the organization.
• Assists in maintaining the organization's collaboration electronic sites, and department and programmatic folders. Follows up on open actions to ensure deadlines are met, and gathers, compiles, and reports on information relevant to supervisor's assignments.
• Provides operational support for special projects; researches and obtains information, helps plan and ensure follow-through of assigned tasks.
• Collecting, organizing, and distributing mail for support team
• Purchasing necessary supplies and maintaining inventory within allotted budget
• Gathering, compiling and reporting on information relevant to supervisor's assignment in a timely and accurate manner
• The selected individual will be adept in the use of the Microsoft Office Suite and other software productivity tools and have the ability to work daily in office with minimal supervision while exercising excellence in professionalism, good judgment, flexibility and agility, prioritizing multiple tasks with competing deadlines, managing schedule conflicts and providing excellent follow through.
Basic Qualifications:
• Minimum of a high school diploma or GED and 6 years of experience working in a customer support or administrative assistant role
• Demonstrated ability to efficiently coordinate Outlook calendar, meetings, and other events/activities
• Basic proficiency with MS Office tools PowerPoint, Excel, Word and Teams (ability to open and operate)
• Concur Software experience (Travel/Expense Software Program)
• Experience working with travel agencies to coordinate itineraries for domestic and international travel
• Ability to lift 25+ lbs. daily (restocking printer paper for team)
Preferred Qualifications:
• Experience in planning, coordinating and overseeing catering for significant program meetings
• Experience in reviewing and editing written material for correct spelling and grammar
• Familiarity with Northrop Grumman's specific systems (SAP, Concur, DSEA, Facilities requests, IBUY, iTRIP, etc.).
• Knowledge of NGC resources, policies, and procedures
• Strong ability to multi-task with competing priorities in a positive manner
Salary Range: $63,800 - $106,300
The above salary range represents a general guideline; however, Northrop Grumman considers a number of factors when determining base salary offers such as the scope and responsibilities of the position and the candidate's experience, education, skills and current market conditions.
Employees may be eligible for a discretionary bonus in addition to base pay. Annual bonuses are designed to reward individual contributions as well as allow employees to share in company results. Employees in Vice President or Director positions may be eligible for Long Term Incentives. In addition, Northrop Grumman provides a variety of benefits including health insurance coverage, life and disability insurance, savings plan, Company paid holidays and paid time off (PTO) for vacation and/or personal business.
The application period for the job is estimated to be 20 days from the job posting date. However, this timeline may be shortened or extended depending on business needs and the availability of qualified candidates.Northrop Grumman is committed to hiring and retaining a diverse workforce. We are proud to be an Equal Opportunity/Affirmative Action Employer, making decisions without regard to race, color, religion, creed, sex, sexual orientation, gender identity, marital status, national origin, age, veteran status, disability, or any other protected class. For our complete EEO/AA and Pay Transparency statement, please visit. U.S. Citizenship is required for all positions with a government clearance and certain other restricted positions.
Job Information
Job Category:
Administrative and Clerical
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